The first thing I did was ask my close business peers about their experience with virtual assistants/hiring just so I could get a baseline understanding of what I was getting myself into.
I’ll be honest though, while getting outside feedback helped warm me up to the idea that this could be a great and helpful thing, it also actually made the process feel a bit more overwhelming than it needed to be because I realized there is no uniform way that people go about hiring assistants.
As I’ve shared time and time again, every business is different and every business owner is different, so it’s no surprise that there isn’t a one-size-fits-all solution.
But the more people I talked to, the more I realized I just needed to figure out what worked for me:
- What kind of work did I want an assistant to do?
- What kind of person did I want to be working with?
- How much was I willing to pay them?
- How did I want to communicate with them and manage our projects together?
Once I realized it was my business and I could run it however I wanted to, the process felt less overwhelming because I realized I was free to just be myself.
One other thing I did find helpful in the “research” phase was downloading Indigo Colton’s short ebook, Your Ultimate VA Crash Course ($14.) It was an awesome and affordable way for me to not only get a basic understanding of what I should be considering as I hire someone, but there are some good worksheets that forced me to sit down and write out exactly what work I would want someone to be taking on. Definitely recommend starting there if you’re curious!
Now, before we move on to the process of actually finding my assistant, let’s wade together through some of the big fears that came up for me once I decided to dive in.
MY FEARS
1. Fear of the unknown.
Ahhh yes. That all-terrifying, unpredictable, sneaky little booger called The Unknown. As with all things that I’ve never done before, my assembly of what-ifs received their call to arms and started showing up in record numbers once I decided to finally hire someone.
What if we’re not a good fit and I have to fire someone? What if I decide to shut down my business and move to Fiji? What if he/she steals all of my secrets and starts their own business and then convinces all my customers to leave me for his/her cooler, newer, better, more awesome business? (ps. I have no secrets so that one is especially suspect.)
As in all cases of the great fear of the unknown, I simply had to remind myself to, hello, breathe, but then also to accept that I don’t know what the future holds and that’s okay. I’m a big girl and I can trust myself to know that I’ll figure out whatever gets hurled at me.
Yes, all of those big scary things are what-ifs, but there’s also a great number of what-ifs that could mean wonderful things too:
What if this hire allows me to sleep easier at night while also impacting more people? What if I can go on vacation and actually be on vacation? What if there’s a glorious, more creative future for Made Vibrant that I can’t even imagine because it’s just me by my lonesome. What if?
Basically, my tip for silencing the fear of the unknown is simply to say, “Hey fear, yeah I know we’re flying blind here but I’m a pretty seasoned pilot by this point so just trust me, I got this. Now sit back and enjoy the flight.”
2. Fear of the collaborative process (as an introvert).
This is probably going to seem like a weird one, but I was literally afraid of being required to talk to another human on a regular basis.
Now, before you internalize how bizarre that sounds, just know that I am in fact an introvert. I enjoy the deep thought that comes with being alone, in my own head, and while I can definitely enjoy connecting with people under the right circumstances, sometimes interacting at all can leave me feeling a bit… drained.
So, I think a part of me was a bit apprehensive about the whole communication part of the process. Would it drain me to be in constant contact with someone? Would it leave me feeling overwhelmed?
Again, though, once I realized that it was my business and I could mold the relationship to reflect my introverted self, the fear subsided. (Also, I’ve found in recent weeks that if you’re just honest with people in telling them what you need and how you work best, they’re usually pretty cool with being accommodating.)
3. Fear of losing the magic.
Okay, so here’s the biggest fear of all. Somewhere in the back of my mind I had to acknowledge:
I was afraid that getting bigger might mean losing some of the magic.
How arrogant is that?! The truth is, I’m not the magic. Maybe I’m an instrument of it, maybe I help the magic get out into the world, but it’s not me or even the business itself; the magic is in what the business stands for. It’s in the honesty of telling one’s story, the beauty of listening when inspiration calls, the connection that comes from supporting other soulful creatives worlds away from you.
And that means that someone else out there can be an instrument of all that too.
If the right person shares my same values and can get behind the mission of Made Vibrant, then if anything, the magic of the business becomes stronger.
Which brings me to...
WHAT TO LOOK FOR
Based on the fact that my biggest fear was diluting the core of Made Vibrant, I know that the single most important thing that I was looking for in the assistant applications was a deep understanding and whole-hearted commitment to the mission of my business.
I mean it when I say: everything else was secondary to this priority.
Because even if someone was the most organized, most detail-oriented, most effective assistant ever, if what I’m doing doesn’t resonate with them in their bones, then I don’t think I would fully trust them to interact with the Made Vibrant community and pour that passion into whatever task they’re doing.
As an aside, my favorite and most unexpected part about hiring someone who believes in your mission? They can actually help ground you in your WHY.
After simply interviewing Laura and chatting about Made Vibrant, she reminded me of the fact that among the various personal and professional development sites across the web, to her Made Vibrant stood out as a resource rooted in authenticity and relatability. When she said that, it actually served as a powerful reminder that I need to be doubling down on those things. It effectively helped me find my way back to the heart of why I started my own business.
Which is to say:
If you hire the right person, they have the ability to strengthen your core purpose, not to dilute it.